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Located in Boulder, Battelle and its affiliate, Battelle Ecology, Inc. manages and operates the National Ecological Observatory Network (NEONTM) project, which is solely funded by the National Science Foundation. A 30+ year project dedicated to understanding how changes in climate, land use and invasive species impact ecology, the observatory’s scientists and engineers are collecting a comprehensive range of ecological data on a continental scale across 20 eco-climatic domains representing US ecosystems. Our teams use cutting-edge technology, including an airborne observation platform that captures images of regional landscapes and vegetation; mobile, relocatable, and fixed data collection sites with automated ground sensors to monitor soil and atmosphere; and trained field crews who observe and sample populations of diverse organisms and collect soil and water data. Once structures are completed, a leading edge cyber infrastructure will calibrate, store and publish this information. The Observatory includes more than 500+personnel and is the first of its kind designed to detect and enable forecasting of ecological change at continental scales.
TheContracts Manager will participate in contract activity with moderate to highrisk to the business unit. Contract activity may be non-routine and requiredevelopment of specialized contract vehicles and techniques to accomplishbusiness goals and objectives. Generally, involves independent judgment andanalysis of significant issue identification and resolution. May recommend development of new contractprocesses or assessment of required deviations from established norm. Applies Battelle policies, procedures andpractices to the business situation. Acts as a resource for advice, counsel and guidance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Analyzes contract requirements,special provisions, terms and conditions to ensure compliance withappropriate laws, NSF regulations and Battelle policies. Drafts, develops,negotiates and administers prime and sub contractual agreements forassigned programs, including leases and land use agreements.
Assists in the development ofbusiness strategies in partnership with internal clients.
Supports and may lead cross-functional process improvement initiatives.
Reviews proposal and contracting dataentered into company system(s) for completeness and accuracy.
REQUIRED: EDUCATION,EXPERIENCE, KNOWLEDGE AND SKILLS
Bachelor’s degreeand 8-12 years of related experience.
Detailedknowledge of IDIQ, CPAF, CPFF, FFP, T&M and LOE types of contracts, and/orexperience in international contracting, joint venture formation, strategicpartnering, or other complex contractual arrangements.
Ability to draftmoderate to complex, non-routine contractual instruments.
Demonstratedknowledge of Federal Acquisition Regulation, 2 CFR 200 and Uniform CommercialCode procedures/transactions. Excellentworking knowledge and experience with the interpretation and application ofcurrent Federal Acquisition Regulations, CPSR and Uniform Commercial Codeprocedures/transactions.
Excellentunderstanding of corporate policies and procedures, coupled with ability toidentify and interpret procedures to others.
Excellentknowledge of contracting concepts, Uniform Commercial Code, applicable publiccontract acquisition law and regulations, and applicable international contractlaw.
This position offerscompetitive total rewards including 401(k), health, vision and dentalinsurance, paid time off and the opportunity to work at an organization with agreat mission.
Battelle Ecology, Inc. provides employment and opportunities foradvancement, compensation, training, and growth according to individual merit,without regard to race, color, religion, sex, national origin, sexualorientation, gender identity, marital status, age, genetic information, ordisability. Our goal is for each staff member to have the opportunity to growto the limits of their abilities and to achieve personal and organizationalobjectives. We will support positive programs for equal treatment of all staffand full utilization of all qualified employees at all levels within BattelleEcology, Inc.
Where You Will Work:
Located in Boulder, Colorado, the University Corporation for Atmospheric Research (UCAR) provides operations support to the National Center for Atmospheric Research (NCAR) on behalf of the National Science Foundation and the university community. NCAR is one of the world’s premier scientific institutions with an internationally recognized staff and preeminent research programs dedicated to advancing knowledge, providing community-based resources, and building human capacity in the atmospheric and related sciences.
What You Will Do
Responsible for the preparation, review, negotiation and administration of subcontracts, purchase orders, lease agreements, consulting agreements, and other contractual instruments in support of UCAR activities. Serves as a mentor for other Contract Administrators. Works closely with legal, financial, and lab/program professionals and subcontractor and vendor representatives to resolve issues related to orders.
What You Need
PRIMARY RESPONSIBILITIES INCLUDE:
Perform assignments of varying complexity requiring experience in assigned commodities and knowledge of purchasing policy and procedures
Purchase items, including services, at the most favorable price consistent with quality, inventory, delivery and specification requirements
Coordinate with various other departments including engineering, quality and contracts in order to procure assigned items and protect the interests of SNC
Evaluate complex terms and conditions and issue FFP, T&M and Cost Plus type subcontracts
Work with Program Managers to establish NDA's, develop qualified sources, request pricing and delivery, competitively select suppliers, document procurement action and place purchase orders/subcontracts
Receive requisitions; analyze for quantity, specifications, drawings, and delivery requirements
Follow-up with suppliers to ensure delivery schedules and key milestones are achieved
Coordinate any changes with Planning and Program Management as appropriate to evaluate impact
Ensure assigned purchase orders and subcontracts are closed out properly and in a timely manner
Analyze and quickly address any invoice discrepancies
Support proposal efforts with RFP’s/RFQ’s
Develop alternate sources, ensuring continuity of supply, consistency of quality, and competitive pricing
Consolidate requirements and utilize the most suitable method of purchasing such as purchase order, subcontract, blanket purchase order or supplier stocking arrangement
Maintain subcontract and purchase order files in audit ready condition
Enter orders into Costpoint and ensure accurate data is maintained in Costpoint
Advise management of market conditions and supplier base activity, which could affect pricing, and or future availability
Gain familiarity with the end use of assigned commodities, leading to the possibility of finding alternative materials or sources
Evaluate suppliers through methods such as supplier visitations and various objective performance measurements, including on-time delivery, service performance, and price performance
ADDITIONAL RESPONSIBILITIES INCLUDE:
Punctuality to work each day and prepared to work scheduled work hours
Other duties as assigned
Responsible for thoughtful adherence to all SNC Policies, Procedures, and Compliance regulations (internal and external)
Minimum physical requirements to perform all duties and responsibilities, as defined by management
SNC job descriptions are meant as summarizations only. They do not necessarily reflect all duties and responsibilities of a position.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
Requires a BA/BS in Related Field. Relevant work experience may substitute for required education.
Previous experience in purchasing, handling a wide variety of commodities
Experience with procuring military requirements and an understanding of military standards
A working knowledge of the FAR/DFARS
Certification by ISM is preferred
Negotiate major subcontracts with complex terms
Comprehensive written, verbal, analytical and general accounting skills
MS Office, Lotus Notes and Material Management software knowledge
Ability to perform price and/or cost analysis in a wide variety of circumstances
Cross training in other departments is essential in understanding the inter-relationship of process at SNC
Ability to read and understand technical drawing and specifications
Note: Ability to obtain/maintain a security clearance is required.
Astrapace, Boulder, CO
Contracts Administrator for growing small government contractor. Responsible for administrative tasks associated with office and contract management. Estimated 20-30 hours a week supporting owner, accounting manager and engineers in Boulder office. Must be able to assist with organizing proposals, property, contract documentation, and due dates. Experience working in a contracts administration role preferred. Must be organized, sharp, efficient, and personable. Responsibilities include, but are not limited to: maintaining contract files, tracking deliverable due dates, organizing subcontractor paperwork, completing forms, supporting various office management functions, tracking status of proposals, and some accounting function support.
· Bachelor’s degree in a business or management field
· 3+ years of experience working in an office environment
· Positive referrals and references
· Proficient in MS Office
· Contract administration/prior government contract training preferred
· Ability to obtain a security clearance
Please send cover letter and resume to Kim Crowley at email@example.com