Job Postings for NCMA Members

Contract Specialist

  • Role/Summary

    Ensure consistent managementof all USG proposals and contracts. Includes oversight of the contract management process, as well asdevelopment of specific standards for bidding and submission, contractnegotiations and document management. Close collaboration required with variousgovernment and defense departments.

    Essential Functions (to include but not limited to)

    • Fully engaged inorganizational contract development and management activities
    • Attention toenforcement of organizational principles of integrity and compliance

    • Ensure contractsand proposals are properly entered into organizational databases and securelymaintained

    • Support thedevelopment of standards for contracts

      • Performappropriate research to support proposal and contract development

    • Conduct contractstrategy meetings to identify issues and client requirements, facilitatepricing discussions, and obtain executive leadership input on timelines anddeliverables

    • Draft contractualprovisions based on strategy discussions, executive leadership input, andorganizational needs and expectations

    • Assure accuracyand appropriateness of contract text and attachments

    • Engage relevantstakeholders in negotiation decisions involving legal or regulatoryrequirements, contract standards and cost targets

    • Monitorsoperations and recommend when necessary changes in methods, procedures,structure and additions or changes to secure optimum utilization of resources

    • Develop andexecute negotiation strategies that minimize potential losses and benefit

    • Maintaindeadlines on deliverables and communicate on an ongoing basis with businesspartners and internal clients about contractual issues

    • Reviewcontractual performance of both parties to ensure compliance with terms and toidentify conflicts or changes requiring resolution at contract renewal

    • Understandingof appropriate requirements for addition of non-disclosure agreements (NDAs)and ability to support preparation of such documents.

    • Strongunderstanding of Federal Business Opportunity website (and others) with abilityto use the tools at an advanced interactive level

    • Ability tonurture and develop DoD Program Office relationships expanding exposure to keypersonnel and information

    • Ability to applyorganizational standards when responding to requests for proposals, negotiatingterms and drafting contracts

    • Possess abilityto systematically analyze complex problems, draw relevant conclusions andimplement appropriate solutions

    • Strong verbal andwritten skills, and ability to convey complex information in a way that otherscan readily follow.

    • Ability to align with manager of business operations, includingrelevant divisions of finance, legal and project development
    • Demonstrated intermediate to advanced knowledge of MicrosoftOffice products including Word, Excel, PowerPoint, and Outlook.  Must be able to proficiently input,monitor and manipulate data within these tools

    Basic Qualifications

    • Must pass background check and appropriate drug testing
    • English proficiency
    • Must be 18 years of age
    • Prior work experience in a contract administration role(contracting)
    • Proven proficiency in utilizing and interpreting financial modelsand analyses
    • 2 or more years of experience in business or financial analysis,demonstrating the ability to develop, analyze and interpret reports and/ormetrics
    • Proven knowledge of contract and service delivery systems,terminology and processes
    • Previous experience of various customer contract systems servicingthe US Government and/or the US military departments

    Preferred Qualifications

    • Bachelor’s degree in business or law
    • Experience with CRM systems

    Respond with resumeto dab@photonicsgrp.com


  • Federal Subcontracts Administrator - Englewood, CO

    This position is responsiblefor effectively and professionally conducting the activities associated withsubcontracting of services as assigned. As a Federal Subcontract Administratorin our Denver area office you will get an opportunity to supporting on a broadrange of Engineering and Construction projects around the world includingTransportation, Water, Environmental & Aviation. Work with Federal Agenciessuch as DOD, DOE, NASA, EPA & FEMA. Check out some of our projects:

    US Navy Construction in Africa-
    http://bit.ly/NAVY-CH2M
    EPA SuperFund Program-
    http://bit.ly/EPA-CH2M
    FEMA-
    http://bit.ly/FEMA-CH2M
    During the duration of projects you will be responsible for the fully cycle ofthe subcontract administration and some of your duties will include:

    • Coordinating the procurement ofsubcontracted services and administer assigned subcontracts to meet obligations.
    • Subcontracting assignmentstypically will consist of professional or technical services, and majorconstruction services, or may be assigned as the lead for allsubcontracting on a small project.
    • Provide tracking of subcontractactivity, progress information, and guidance to project personnel onsubcontracting issues, with specific attention to change management andfinancial status.
    • Coordinate closely withEngineering, Construction, and all other disciplines for continuity andoverall program effectiveness.
    • Perform all subcontractformation duties for assigned subcontracts, including prequalification ofbidders, solicitation of proposals, proposal evaluations, source selectionrecommendations, leads negotiation of contract terms and pricing issues,conformance and finalizing of agreements, and subcontract issuance andexecution.
    • Ensure applicable primecontract flow-downs are identified, addressed, and included in assignedsubcontracts.
    • Obtain necessary reviews andapprovals of bidder exceptions, bid evaluations, source selectionrecommendations, Subcontracts, and change orders prior to execution.
    • Ensure budget compliance issuesare addressed and award subcontracts.
    • Perform subcontract post-awardadministration duties, including change order management, contractualcompliance, invoice verification, performance evaluation, closeout ofagreements, and records retention.
    • Maintain the database ofpotential and qualified subcontractors, including performance history.
    • Utilize established policies,procedures, systems, and tools to assure maximum contribution.
    • Assist Procurement Managementin the preparation of proposal deliverables, including pricing ofsubcontracted services, execution approach narratives, and labor hourestimates for subcontracting.

    This role is deadline drivenand requires detail to accuracy and quality. We work together with the variousproject teams to meet and exceed their expectations in each project which weundertake.

    You will bring to the position the following:
    Job Specifications & Scope of Responsibility:
    Project Delivery Knowledge:

    • Understands the projectdelivery processes as used for various contracting scopes (i.e.construction management, design-build, EPC) and general services and theirrelationship to Enterprise Procurement procedures.
    • Understands and applies federalgovernment sub-contractual compliance requirements.

    Systems:

    • Your ability in your daily workto work in several systems including MS products and Corporate ERP Systemssuch SAP Ariba and Oracle.
    • You are expected to becomeproficient with the capabilities of our subcontracts management system,and use it regularly in the development and management of subcontractingactivities.

    The ideal candidate will begreat at building relationships while helping keep each project in line withthe project and Corporate deliverables. You will be using your good oral andwritten communication skills on a daily basis in working with subcontractors,project teams and compiling subcontract documents.

    CH2M and the Procurement group pride themselves on growing their employees.This is an opportunity to continue to gain experience and knowledge and growyour career with the company.

    Basic Qualifications:

    Education, Experience &Certifications:
    Education:

    • Degree in Business, Finance,Supply Chain, Engineering or other applicable field. Additional 4 years ofexperience in lieu of a degree may be acceptable.

    Experience:

    • Minimum of 6 years’ experiencein Federal subcontracting and directly applicable experience with FAR/DFARand other agency supplements as applicable, or other state or localcontracting, bidding, and source selection practices depending on intendedrole is preferred.

    At CH2M, the greatestchallenges provide the biggest rewards. Each day, your drive and creative ideaswill be providing solutions that help build a better tomorrow. Whether it isthe pride that comes with accomplishment, personal growth or making adifference in the world, you will discover true success in a career that bringsout the best in you at CH2M. Ready? Let’s get to work.
    Developing People through Challenging Projects
    CH2M is an Equal Opportunity Employer.
    Relocation assistance is not offered for this position.
    CH2M will not sponsor a work visa such as a H1-B to fill this position.

    To apply: http://ch2m.adtrk.tw/7Y6PD

    Contracts Administrator II - Sierra Nevada Corporation

    SUMMARY:

    Responsible for the administration of assignedcontracts.   In coordination withContracts Manager, supports negotiations for assigned programs in accordancewith approved internal processes.  Serves as the initial point of contact between the Company and thecustomer on business/contractual matters.

    PRIMARY RESPONSIBILITIES INCLUDE:

    • Secondary point of contact for the customer onall assigned contractual matters; primary point of contact for assignedspares/repairs programs
    • Provides coordination with other departments asnecessary in the preparation of responses to customer correspondence and otherrequests

    • Maintain close, professional interface withinternal and external customer personnel (technical, administrative andbusiness)

    • Assists in the review of RFP requirements forcontract risk, discussing appropriate exceptions/fall-back positionsaccordingly with manager

    • In conjunction with Contracts Manager reviewsall assigned bids, proposals and contracts, including changes, modificationsand amendments thereto, prior to negotiation and execution to ensure that theyare complete, responsive and correct in all aspects.

    • Under the direction of the Contracts Manager,administers the development of risk mitigating terms and conditions andpreparation of proposals and manages all proposal contractual activities forassigned programs

    • Assists in negotiations with the customer’srepresentatives; provides information in accordance with established guidelinesregarding the status of negotiations

    • Responsible for 'posting' all contractdocuments, data, deliverables, funding, etc. to the Teamroom; to include the development and updates toContract-specific matrix

    • Ensures contract files are up-to-date andaudit-ready with all contractual data, correspondence and status

    • Works with internal customers (program managers,program directors, etc. ) ensuring all communication with external customers isconcise and consistent from both technical and contractual personnel

    • Administers the preparation and delivery ofcustomer required data and reports in compliance with contractual requirements;monitor status of day-to-day deliverables and preparation of all contractualdocuments to include DD250s, DD-1149s

    • Ensures compliance with shipping schedules,design specifications, legal requirements and other contractual commitments

    • Monitors assigned contract(s) by maintaining acontinuing survey of progress to verify compliance with shipping schedules,design specifications, legal requirements and other contractual commitments

    • Monitors, in conjunction with the ProgramManager, performance against the original cost allocation and contractrequirements in order to anticipate necessary changes in contract funding orscope of work

    • Ensures that all customer notifications asrequired by contract are submitted in compliance with contract terms

    • Assists Finance in billing preparation; accuracyof contractual requirements (i. e. , T&M contracts (rates and categories);cost-type contracts (cost and scheduled); milestone and CLIN liquidation)

    • Directly participates in tracking, reconciling,closing and reporting Unbilled status; lead in resolution of Invoice issues

    • Monitors Accounts Receivables on assignedcontracts, ensuring prompt payment receipt

    • Initiates, in conjunction with the ProgramManager, contract close-out process; initiates close-out process based oncontract schedule and completion of deliverables

    • Monitors close-out process; ensuring contractsare closed expeditiously

    • Submits for review NDA, Teaming Agreements,etc.  associated with assigned businessarea

    • Responsibilities include drafting, reviewing,posting and routing for approval; and prompt execution of agreements - ensuringprotection of SNC interests in all agreements

    • Additional responsibilities include tracking andstatusing all agreements

    • Reviews and coordinates all requests for data toensure protection of Company and customer interests

    • Provides status to Contract Manager for use inmonthly Program Management Reviews (PMRs)

    • Maintains awards log - responsible for accuracyof contract awards and validation of loading awards in CostPoint

    • Provides support to all Contracts Departmentpersonnel, in individual's areas of expertise

    • Develops and Maintains working knowledge of FAR,DFARS and all other customer specific procurement rules and regulations

    • Maintains close working relationship withContracts Management staff, ensuring all tasks are performed within SNC statedguidelines and processes, as well as government guidelines (i. e. , FAR, DFARS,etc. )

    ADDITIONAL RESPONSIBILITIES INCLUDE:

    • Punctuality to work each day and prepared towork scheduled work hours

    • Other duties as assigned

    COMPLIANCE RESPONSIBILITIES:

    • Responsible for thoughtful adherence to all SNCPolicies, Procedures, and Compliance regulations (internal and external)

    ESSENTIAL FUNCTIONS:

    • Minimum physical requirements to perform all duties and responsibilities, as defined by management
    • SNC job descriptions are meant as summarization’s only.   They do not necessarily reflect all duties and responsibilities of a position.

    EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

    • Requires a BA/BS in Related Field. Relevant workexperience may substitute for required education.

    • 3+ years of experience

    • Previous Government Contracting Experience,Preferably in the Defense/Aerospace industry

    • Must have a strong working knowledge ofFAR/DFARS

    • Working knowledge of export relations ( ITAR /EAR) desirable

    • Requires originality, creativity and initiative

    • Requires working with all levels of the companymanagement

    • Capability to meet schedules and deadlines

    • Ability to interpret considerable data of atechnical/programmatic nature in order to adequately perform duties andresponsibilities

    • Ability to plan, organize, integrate, control,and measure

    • Minimum Fundamental Knowledge, Skills, andAbilities as stated in SNC’s Responsibility Matrix.

    Note: Ability to obtain/maintain a security clearance may berequired.

    US Citizenship is required

    Please apply online under the (Centennial) location at

    https://snc.wd1.myworkdayjobs.com/SNC_External_Career_Site

    Questions – Please email Belinda Joiner at Belinda.joiner@sncorp.com

    If you would like to post a job to the NCMA Denver website, please send an email to our Employment Chair, Kristin Batalon at Kristin.Batalon@dcma.mil .